Page Comparison

Basic settings > Company's basic information

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• If employee forgets to report or approve hours the supervisor gets a reminder ("Työntekijä on mahdollisesti unohtanut kirjata työtunteja tai hyväksyä kauden."). This reminder can be turned off by "Notify manager about forgotten work time entries (or organization email):"
• After salary period has ended the supervisor get reminder to approve unapproved reports ("Please remember to approve possibly unnaproved reports:").

Messages send to employees

• End of each work week employee gets reminder to report hours ("Work-week ending - please remember to report possibly missing hours").

• Last day of salary period employee gets reminder to report hours ("Salary period is ending - please remember to report possibly missing hours") or if employee approves own hours he/her gets reminder to approve hours ("Salary period is ending - please remember to approve possibly unnaproved hours").
  

Other settings

In other settings there are many functions of a company that you can modify. Here is a list of the settings in the company's basic information:

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• Tells if the employees are listed by last name.

Send notification to supervisor about vacation plans

• Tells if creating new vacation plans or modifying vacation plans will send a notification to a supervisor.

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• Tells if info about forgotten work entries is sent to manager. If not, the info goes to organization mail.

Notify supervisor of customer approval

• Tells if customer approval notifies a supervisor.

Employees will approve hours

• Tells if employees must approve hours.

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• • • • _{All day types are visible to managers on hours editor panel.}
      • _{Allow employees to record time only for default customers.}
      • _{Allow manager to lock employees' vacations.}
      • _{Autologin link in hour report reminders.}
      • _{Compensation unit editor via wizard only.}
      • _{Do not notify employee via email about changes made to their vacation calendar.}
      • _{Enforce employee ID to be a valid social security number.}
      • _{Hide 'Your vacation plans' -tab from employees (not including managers and unit managers).}
      • _{Hide private customer creaton link from project settings panel.}
      • _{If needed, the supervisor can create a new user password and print it.}
      • _{In absence of unit managers, send notification to organization email instead of administrator.}
      • _{New sick leaves will be created as 'without certificate'}
      • _{Notify maintenance about new projects.}
      • _{Notify maintenance when new employees are added or their basic information is edited.}
      • _{Remind only once per deadline.}
      • _{Require strong passwords (upper and lower case letters, and numbers combined).}
      • _{Send reminders via sms if available.}
      • _{Show HTML-name in skill/skill group information.}
      • _{Show project ID and customer ID always.}
      • _{Suggest selecting customer by project's name.}
      • _{The overtime assignment considers all hours beyond full work day.}
      • _{The overtime assignment considers the period's working time until regular working time.}
      • _{Unit management rights restrict also customer visibility.}
      • _{Use advanced employee notes.}
      • _{Use separate approval functionality for the travel allowance entry.}
      • _{Work time recording enabled in detailed work hours reporting form.}

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• Here you can choose if employees can see only their own shifts on the work shift list or if they can see the shifts of other employees' working in the same project as well.

Default setting for work time compensations

• Here you can choose which work time compensations will be specified in the time report for payroll. 

Cost center display mode

• Here you can choose the order that customer, unit and project are shown.

Auto-Focus in text fields

• Auto-Focus means that moving the mouse cursor on a field makes that field active.

Lunch break heading name

• Here you can choose what the lunch break is called. Basically you can use a name that suits the company's policies.

(Lunch)break field setting

• Here you can choose how the lunch break will be marked in the lunch break column. For example it can be marked as a time or a check-box. It can also be disabled.

Lunch break is deducted automatically

• Here you can choose if a lunch break is automatically deducted from the work time while writing down the work time. Unit and project level settings concerning lunch breaks can cause exceptions.

Automatic lunch break when workday exceeds

• Here you can set the minimum length of a work day that will automatically have a lunch break deducted.

Lunch break's default length

• Here you can set the default length of a lunch break. Notice that 30min = 0,5h and 15min = 0,25h.

Deviant lunch break length

• Here you can set the deviant length of a lunch break and a time period when it's applied.

Bank account number and other billing information

• Here you can modify the billing information of the company (For example pension insurance) and the Netvisor user id and user key.

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• Employee pension insurance number is for insurance claims. The maximum length is 11 characters. How to save an employee pension insurance number that is more than 11 characters long.
• If there is need to update reports with old employee pension insurance number then it either has to be manually changed to the reports or insurance number has to be temporary chaged to the old number for the duration of regressive changes. This applies to the incomes register reports made from HourSmart One-click payroll.

Work hours log view greeting

• Here you can modify the message that shows in the "Note" in the Time management tab.

Employer page contents

• Here you can enter the content of the company's own page. The content is entered in HTML and the page is shown under its own tab in the Time management tab.

Vacation calendar visibility

• Here you can select if employees can view each others' vacations:
• _{The employees cannot see each other's holidays}  
• _{Employees may view each other's vacations}  
• _{The employees can see only the holidays of those in the same unit} 

Billing notes

• Here you can add notes to bills for example the clauses the company is using that is needed by a collection agency.

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• Here you can change the length of annual leave in work time saldo, although it's not recommended. Usually annual vacation day length is recommended to be calculated like the length of a midweek holiday. If annual vacation day length needs to be calculated by dividing standard weekly work time by six (as stipulated for example by Vartiontiala labour agreement), that should be defined with labour agreement setting: Length of one paid vacation day equals one sixth of the length of a normal work week. If it's defined by using this pull down menu setting standard weekly work time divided by six, that calculation method is used on all employees, regardless of labour agreement settings.

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• Here you can choose the vacation types used for salary calculation, like flextime for example.

Vacation types

•  You can open the Vacation type menu by pressing the (+) icon. In the menu the available vacation types for your company are shown. According to your needs you can rename vacation types to match your terminology.On "Available on hours editor" column the chosen vacation types are available at employer time reporting view. The narrowed down vacation types don't come into effect at "Your vacation plans" view unless the "Vacation types restricted also in vacation planning" setting below is set.

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•  Choose sick leave types that are available in time reporting:
•  Child sick
•  Leisure time accident
•  Repeating sickness
•  Sick leave
•  Sick leave own notification
•  Work induced illness
•  Work time accident

Password

• To save changes made in the basic settings you need to enter your password. After entering your password changes can be saved by clicking the "Save"-button.

Saving an employee pension insurance number that is more than 11 characters long

For example Tapiola's insurance number is 380-540xxxxxx-x.

This is entered without the starting digits (380-) and adding a hyphen after two next digits, so it would be entered like this: 54-0xxxxxxx.

Clock card settings

There are some clock card settings in the basic information also. You can find more information about these settings in the Clock card settings in Tuntinetti - Clock card settings in the basic information guide.

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