Basic settings > Company's basic information
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- If employee forgets to report or approve hours the supervisor gets a reminder ("Työntekijä on mahdollisesti unohtanut kirjata työtunteja tai hyväksyä kauden."). This reminder can be turned off by "Notify manager about forgotten work time entries (or organization email):"
- After salary period has ended the supervisor get reminder to approve unapproved reports ("Please remember to approve possibly unnaproved reports:").
Messages send to employees
End of each work week employee gets reminder to report hours ("Work-week ending - please remember to report possibly missing hours").
Last day of salary period employee gets reminder to report hours ("Salary period is ending - please remember to report possibly missing hours") or if employee approves own hours he/her gets reminder to approve hours ("Salary period is ending - please remember to approve possibly unnaproved hours").
Other settings
In other settings there are many functions of a company that you can modify. Here is a list of the settings in the company's basic information:
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- Tells if the employees are listed by last name.
Send notification to supervisor about vacation plans
- Tells if creating new vacation plans or modifying vacation plans will send a notification to a supervisor.
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- Tells if info about forgotten work entries is sent to manager. If not, the info goes to organization mail.
Notify supervisor of customer approval
- Tells if customer approval notifies a supervisor.
Employees will approve hours
- Tells if employees must approve hours.
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- Default salary period affects on time reports default "Quickselect period option" -selection as well as "Select period" -selections. The selection also affects the time range in the hour sheet filled every pay cycle.
Salary periods can be added and modified by "Edit salary periods" -link.
Info Notice that only administrators can edit salary periods
- Salary periods can also be deleted from "Edit salary periods" -link but only if that salary period is not in use. Editing salary period will affect regressively on salaries that are calculated using that salary period.
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- Here you can choose if employees can see only their own shifts on the work shift list or if they can see the shifts of other employees' working in the same project as well.
Default setting for work time compensations
- Here you can choose which work time compensations will be specified in the time report for payroll.
Cost center display mode
- Here you can choose the order that customer, unit and project are shown.
Auto-Focus in text fields
- Auto-Focus means that moving the mouse cursor on a field makes that field active.
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| Update the setting for all of the users by clicking the "Update"-button. |
Lunch break heading name
- Here you can choose what the lunch break is called. Basically you can use a name that suits the company's policies.
(Lunch)break field setting
- Here you can choose how the lunch break will be marked in the lunch break column. For example it can be marked as a time or a check-box. It can also be disabled.
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| Update the setting for all of the users by clicking the "Update"-button. |
Lunch break is deducted automatically
- Here you can choose if a lunch break is automatically deducted from the work time while writing down the work time. Unit and project level settings concerning lunch breaks can cause exceptions.
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| Notice that an automatic deduction will not be made if there is not any other breaks during the work day. This can be altered in the reporting settings. |
Automatic lunch break when workday exceeds
- Here you can set the minimum length of a work day that will automatically have a lunch break deducted.
Lunch break's default length
- Here you can set the default length of a lunch break. Notice that 30min = 0,5h and 15min = 0,25h.
Deviant lunch break length
- Here you can set the deviant length of a lunch break and a time period when it's applied.
Bank account number and other billing information
- Here you can modify the billing information of the company (For example pension insurance) and the Netvisor user id and user key.
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- Employee pension insurance number is for insurance claims. The maximum length is 11 characters. How to save an employee pension insurance number that is more than 11 characters long.
Work hours log view greeting
- Here you can modify the message that shows in the "Note" in the Time management tab.
Employer page contents
- Here you can enter the content of the company's own page. The content is entered in HTML and the page is shown under its own tab in the Time management tab.
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| More information about the Company's own page can be found in the Company page-instruction. |
Vacation calendar visibility
- Here you can select if employees can view each others' vacations:
- The employees cannot see each other's holidays
- Employees may view each other's vacations
- The employees can see only the holidays of those in the same unit
Billing notes
- Here you can add notes to bills for example the clauses the company is using that is needed by a collection agency.
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- Here you can choose the vacation types used for salalary calculation, like flextime for example.
Vacation types
- You can open the Vacation type menu by pressing the (+) icon. In the menu the available vacation types for your company are shown. According to your needs you can rename vacation types to match your terminology.On "Available on hours editor" column the chosen vacation types are available at employer time reporting view. The narrowed down vacation types don't come into effect at "Your vacation plans" view unless the "Vacation types restricted also in vacation planning" setting below is set.
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- Choose sick leave types that are available in time reporting:
- Child sick
- Leisure time accident
- Repeating sickness
- Sick leave
- Sick leave own notification
- Work induced illness
- Work time accident
Password
- To save changes made in the basic settings you need to enter your password. After entering your password changes can be saved by clicking the "Save"-button.
Saving an employee pension insurance number that is more than 11 characters long
For example Tapiola's insurance number is 380-540xxxxxx-x.
This is entered without the starting digits (380-) and adding a hyphen after two next digits, so it would be entered like this: 54-0xxxxxxx.
Clock card settings
There are some clock card settings in the basic information also. You can find more information about these settings in the Clock card settings in Tuntinetti - Clock card settings in the basic information guide.
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