Recruiting > Job applications
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There is an instruction video about the topic here: Receiving job applications - Tuntinetti
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Search functions
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New job application notifications
When a new job application is received, it will arrive to the Job applications unit. Job applications can be accessed by superusers and supervisors who have been given rights to the Job applications unit in the recruiting section (or hierarchically above). Message of a new job application sends either to supervisor of Job applications unit, superusers or to the employee marked as Responsible in the Job advertisement general settings if in the general settings is chosen “Notify new arrived job applications by email only to the responsible”; this requires that the responsible is chosen in the Job advertisements general settings.
A notification email is sent to those superusers and supervisors or responsibles, if they have activated "Notify me when new job applications arrive" in My settings.
In every receiver the program checks if the employee is available. If the employee is on vacation the notification doesn’t come through. After that the program goes through, that the employee has chosen in his personal settings that he will be notified of new applications (there is no influence with the email setting “never” in the unit supervisor level, allthought the setting on the Users page pictured above where also a supervisor can modify it).
If these terms doesn’t get filled with certain receiver, the program searches the nearest possible and available deputy who fills the terms. If there is no deputy or available superuser found, the notification will be sent to Job applications units or the company's contact e-mail address.
If the responsible is example on vacation the program searches a deputy with the same method.
You can select if new job applications send a notification email only to the employee marked as Responsible in the Job advertisement general settings.
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This setting has an effect only if the job application hasn't got a responsible employee or if the responsible employee is marked as absent. If the job application isn't directed to a responsible employee or if the responsible employee is on vacation, the notification is sent to the Job applications unit's supervisors who has "Notify me when new job applications arrive" activated in My settings. If there are no direct supervisors, the notification is sent to superusers. |
Viewing and editing job applications
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Job applications have the following sections:
- Position applied for
- Application status52959042
- Employed
- If "Employed" checkbox is selected, the person in question is an employee and can be found also from the Users tab. Every modification saved in the job application is then also changed in employee's information in the Users tab.
- Application's job opening
- "Job opening selection" -link opens new window which is used to select job opening associated with application. Selecting job opening automatically updates "Position applied for" -field.
- Applicant's own description
- Attachments
- Attachments can be added with the "Selaa..." button
- Attachments can be removed with
button
- Photo
- A photo, that is separate from other uploaded files, can be attached to the application and is then displayed on the application
- First name
- Mandatory field
- Last name
- Mandatory field
- Email address
- Mandatory field
- Emails sent through Tuntinetti will be sent to this address
- Works also as a unique identifier
- If applicant has different applications with different e-mail addresses, they can be connected to each other by correcting the same e-mail address
- Unique id
- The user ID can be an employee number or a social security number. The user ID is used for payroll purposes, for example. If the social security number does not exist use ddmmyy-UUUU. If the date of birth is also unknown use 010101-UUUU.
- Gender
- Birth date
- Responsible
- Choose a customer
- Employee's default client
- Street address (postal address)
- Postal code (Zip code)
- City/State
- Country
- Phone number
- Salary payment account number
- Payslip/Paystub delivery
Mail
Online
Via email
- Nationality
- Unit
- In what unit does the employee belong to
- Hourly salary request
- Monthly salary request
- Education
- Work experience
- Employee skills
- Employee skills can be edited in the "Employee skills" window, which can be opened with the "Employee skills" link. Selected skills are displayed on the job application.
- References
- Hobbies
- Other language skill
- Privacy settings
- I allow the information to be saved
- Information can be transmitted to third parties
- Information can be transmitted to customers
- Email notifications about job openings are allowed
- Notes
- At the bottom of the application is notes section, where you can write your own notes about the job application in question. E.g. interview notes.
- These notes are also visible in the other applications of the applicant, if they have the same e-mail address.
- If they have different e-mail addresses, you can connect them to each other by changing the same e-mail address for all of them.
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