Using clock card devices need to have certain settings in Tuntinetti, but despite of which device or devices you are using, the settings are pretty similar. When a time stamp can be associated to a single employee and a certain project (or projects), there should be no problems. If a same code is used for multiple employees, a time stamp can't be associated to a single employee and attendance tracking doesn't work. Same code can be used for multiple projects, but then the employee should choose the project that time stamp applies to (unless the employee has a default project selected).

Defining Stamping ID (IMEI/NFC/QR code) for projects

Codes and where to find them

IMEI code

All mobile devices use an IMEI code which usually isn't visible and can be accessed by opening up the device or launching the program.

Wall mounted NFC clock card

The IMEI code is located inside the device.

Wall mounted mobile NFC/QR mobile clock card

The IMEI code is visible on top of the view of the program.

NFC code

The code of NFC tags (often referred as ID or UID) is usually printed on the device. In some cases the code or ID isn't visible and it has to be scanned with a separate scanning tool or program to find out the code.

NFC tag

The NFC tags which can be ordered the code is usually printed or carved on the front side of the tag itself.

NFC sticker

NFC stickers don't necessarily have a code, because they are often reprogrammable and don't have any information programmed to them. On the other hand the surface of NFC stickers is usually writable so you can write down the code if needed. There is also the possibility to order these pre-printed so that the code is printed on the sticker.

Valtti card

The code of a Valtti card that includes a digital identifier can be found below the barcode.

QR code

You usually create QR codes yourself (for example with a generator http://www.qr-koodit.fi/generaattori) so that you can select the code yourself or that you can use an employee's or project's existing code.

Adding IMEI/NFC/QR code to a project

If you are using multiple IMEI/NFC/QR codes for a single project, add the codes to the Alternate ID field separated with commas in the basic information of the project in Tuntinetti. This way different codes can collect a single project's tracking data.

If you are using single IMEI/NFC/QR code with multiple projects, the code can be entered as the Project ID for the desired projects. Then the employee must select to which project he or she wants to stamp in. If an employee has a default project selected, it is used when other projects aren't selected during stamping. If the employee wants to stamp him- or herself to another project, he or she needs to select it during stamping.

Adding IMEI/NFC/QR code to an employee

You can add IMEI/NFC/QR code to an employee in the Employees tab in Tuntinetti. Select the desired employee and enter the right code in the Alternate ID field. If the employee works in a single project, this is enough.

If the employee works in other projects as well, the time stamps can be directed to a default project with The employee's default project setting in The user's position within the organization section in the employee's user information. After a default project is selected every time stamp is directed to the default project unless the employee selects a different project during stamping.

Clock card settings in the basic information

The following clock card settings are on the Company's basic information tab.

Technical notifications from the time clock to email

• Determines the email addresses where technical notifications concerning time clock devices are sent.
  

Clock card enforces standard workdays

• The rounding rules for time stamping are primarily derived from the unit of the cost center. This happens when the time stamp is associated with the right cost center.

Allow long day code on clock card machine

• • This code is used for skipping overtime recording, in which case the overtime hours are added to flex time.
    

Overtime key on clock card machine

• With this key the overtime is recorded as overtime.

Work time extra compensations

• Choose here compensations and overwork types that are associated with the overtime key.

Overtime leave key on clock card machine

• The key for marking the day as overtime leave when signing off.

Overtime compensated as paid leave

• Choose here the extra compensations that are associated with the overtime leave key.

Overtime base hours compensated as free time

• You can compensate work time as freetime only for the active work time decompositions.

Work time reduction vacation key

• This code is used for marking reduction vacations.

Sick leave key on the time clock

• With this key a day is counted as a sick leave day.

Saldo query key on the time clock

• This code is used for making saldo queries.

The time stamps will be rounded

• Choose how and how much rounding affects time stamps.

Time stamp alternate rounding

• Define an alternative rounding rule, which rounds time stamps to the next nearest half hour or whole hour.