Using clock card devices need to have certain settings in Tuntinetti, but despite of which device or devices you are using, the settings are pretty similar. When a time stamp can be associated to a single employee and a certain project (or projects), there should be no problems. If a same code is used for multiple employees, a time stamp can't be associated to a single employee and attendance tracking doesn't work. Same code can be used for multiple projects, but then the employee should choose the project that time stamp applies to (unless the employee has a default project selected).
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Defining Stamping ID (IMEI/NFC/QR code) for projects
"Project ID" field
If a project has a unique IMEI/NFC/QR code, it should be entered to the "Project ID" field in the Project settings. Then the code can only be used in a single project. This way it can be made sure that the same code can't be used for another project by mistake.
"Alternate ID" field
If a single project has multiple IMEI/NFC/QR codes, they can be entered to the "Alternate ID" field in the Project settings and should be separated by commas. This way it is possible to direct time stamps with different IMEI/NFC/QR codes to the same project.
If the same IMEI/NFC/QR code is used with multiple projects, the "Alternate ID" field can also be used. The code in the "Alternate ID" field isn't unique, so the same code can be used with multiple projects. This means that the time stamp must be directed in another way (for example select a project from a list or direct the time stamp to a project with a code). If an employee has a default project, time stamps will be directed to this project by default (an another projects should be selected during the stamping procedure).
Customer's "Additional ID" field
If a customer has IMEI/NFC/QR code, it can be entered to the "ADditional ID" field and time stamps with this code are directed to that customer.
Work task "ID" field
If a work task ha IMEI/NFC/QR code, it can be entered to the "ID" field and time stamps with this code are directed to that work task.
Defining a direction code to a project
With a direction code or a command it is possible to direct a time stamp to a project, a work task or a customer, when IMEI/NFC/QR code isn't directed to the desired target.
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| More information about directing time stamps can be found in the clock card device guides: Wall mounted NFC Clock card, Wall mounted NFC Mobile Clock card and Portable NFC/QR Mobile clock card |
Tuntinetti identifies a project in the following way:
- IMEI/NFC/QR + direction code form a search string for example 123456789ABC (IMEI + ABC). The software uses this string to identify the right project, task and customer.
- The search string is compared to all of the possible strings formed from different project, work task and customer combinations. For example Project code + Customer + Task (Project IMEI is "123456789", the same project's customer's Additional ID is "AB" and a work task ID is "C". So the string is "123456789ABC".)
- If the seaxh strinf matches this string, the right target to the time stamp is found.
The search string is compared to the direction codes found in the following places:
- Tuntinetti settings
- Project ID
- Alternate ID
- Project's customer's Additional ID
- Project's work task's ID
Direction code in the "Project ID" field
If the same IMEI/NFC/QR code is used for multiple projects, but the right project is identified using a command that the employee enters, you can enter the IMEI/NFC/QR code to the "Project ID" field and add the project's unique code after that.
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| For example if the IMEI is "123456789" and the unique code is "123", you should enter "123456789123" to the "Project ID" field. |
Direction code in the "Alternate ID" field
The direction code can be added after the IMEI/NFC/QR code in the "Alternate ID" field in the same way as in the "Project ID" field.
Direction code in the customer's "Additional ID" field
A customer's direction code is entered to the "Additional ID" field. If a project has IMEI/NFC/QR code in the "Project ID" or in the "Altrenate ID" field, employees can direct time stamps to specific customer using the customer's "Additional ID" code.
Direction code in the work task's "ID" field
A work task's direction code is entered to the "ID" field. If a project has IMEI/NFC/QR code in the "Project ID" or in the "Altrenate ID" field, employees can direct time stamps to specific work task using the task's "ID" code.
Two different kinds of clock card devices in the same project
If a project has clock card devices which have numbers and devices which have letters, they work together better if the setting Basic settings → Company's basic information → Timecard's numpad is interpreted as alphabets is activated in the Basic settings.
This changes clock card's letters to numbers (1=A and 2=B...). In stead of teaching employees to stamp AB, they should be teached to stamp 12.
Adding IMEI/NFC/QR code to an employee
You can add IMEI/NFC/QR code to an employee in the Employees tab in Tuntinetti. Select the desired employee and enter the right code in the Alternate ID field. If the employee works in a single project, this is enough.
Employee's default project
If employee works in other projects as well, the time stamps can be directed to a default project with The employee's default project setting in The user's position within the organization section in the employee's user information. After a default project is selected every time stamp is directed to the default project unless the employee selects a different project during stamping.
Codes and where to find them
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If you are using single IMEI/NFC/QR code with multiple projects, the code can be entered as the Project ID for the desired projects. Then the employee must select to which project he or she wants to stamp in. If an employee has a default project selected, it is used when other projects aren't selected during stamping. If the employee wants to stamp him- or herself to another project, he or she needs to select it during stamping.
Adding IMEI/NFC/QR code to an employee
You can add IMEI/NFC/QR code to an employee in the Employees tab in Tuntinetti. Select the desired employee and enter the right code in the Alternate ID field. If the employee works in a single project, this is enough.
If the employee works in other projects as well, the time stamps can be directed to a default project with The employee's default project setting in The user's position within the organization section in the employee's user information. After a default project is selected every time stamp is directed to the default project unless the employee selects a different project during stamping.
Clock card settings in the basic information
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Technical notifications from the time clock to email
- Determines the email addresses where technical notifications concerning time clock devices are sent.
Clock card enforces standard workdays
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Allow long day code on clock card machine
- This code is used for skipping overtime recording, in which case the overtime hours are added to flex time.
- This code is used for skipping overtime recording, in which case the overtime hours are added to flex time.
Overtime key on clock card machine
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- Choose here compensations and overwork types that are associated with the overtime key.
Overtime leave key on clock card machine
- The key for marking the day as overtime leave when signing off.
Overtime compensated as paid leave
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- You can compensate work time as freetime only for the active work time decompositions.
Work time reduction vacation key
- This code is used for marking reduction vacations.
Sick leave key on the time clock
- With this key a day is counted as a sick leave day.
Saldo query key on the time clock
- This code is used for making saldo queries.
The time stamps will be rounded
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